Groups allow semi-exclusive communication using Outlook’s messaging. Some users may only use the groups feature for that. Others might use more of the potential of groups. If they do, how do you easily find the documents and notes other users share?
From the desktop client it is pretty straightforward. Click on the group name and then select an icon at the top. This is the rare case it seems where the Desktop version works better than the browser-based version of Office.
I prefer to use the browser-based version of Outlook/Office. Among other things it shows multiple calendars on one screen. When using the browser, here is one easy way yo get to the documents in a group.
Select the square of nine dots at the top left of the screen. (Your view may have a different color-scheme if you did not have the good taste to change your display to a Spartan green.)
Click on Sharepoint and then select one of your groups from the list that will appear at left. You can also sometimes see these as Frequent sites in the main frame on the page.
Then, you can select documents (or notes) to see the files your group is sharing.
Finally, you can also navigate to group documents from your own OneDrive site.
Do you have questions about Outlook that you would like answered in a future article? Give them as a comment below.
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