Rosemary Miketa Administration and Information

Information about How to Use EMAIl and OFFICE

https://henryford.sharepoint.com/sites/O365 

The URL above is maintained by the Network and Infrastructure (IT) area of the College. When they get questions or concerns from employees at the College about how to use an email or office feature they develop a PDF or video or have a partner company develop a PDF or video.

The first place you may want to check to see if your question have been answered is the Documents section of the Sharepoint site.

A screen capture showing the contents of the Documents directory at the Sharepoint site where Network and Infrastructure (IT) shares documents.
Look here first!

Rosemary Miketa Administration and Information

Someone Added Me to a Group. Now What?

Groups allow semi-exclusive communication using Outlook’s messaging. Some users may only use the groups feature for that. Others might use more of the potential of groups. If they do, how do you easily find the documents and notes other users share?

From the desktop client it is pretty straightforward. Click on the group name and then select an icon at the top. This is the rare case it seems where the Desktop version works better than the browser-based version of Office.

An arrow pointing to the icons to launch Notebook, or Sharepoint.
Look for the notes, or documents here!

I prefer to use the browser-based version of Outlook/Office. Among other things it shows multiple calendars on one screen. When using the browser, here is one easy way yo get to the documents in a group.

Select the square of nine dots at the top left of the screen. (Your view may have a different color-scheme if you did not have the good taste to change your display to a Spartan green.)

Arrow pointing to the nine dots used for visual navigation between Microsoft apps in the browser client
The important nine dots

Click on Sharepoint and then select one of your groups from the list that will appear at left. You can also sometimes see these as Frequent sites in the main frame on the page.

Clicking the nine dots gives a list of Microsoft applications.
Clicking the nine dots gives a list of Microsoft applications.

Then, you can select documents (or notes) to see the files your group is sharing.

Links to Documents and Notebook appear among other links in a frame on the left of the page.
Links to Documents and Notebook appear among other links in a frame on the left of the page.

Finally, you can also navigate to group documents from your own OneDrive site.

This shows where on the OneDrive page links are to group files.
Here they are!

Do you have questions about Outlook that you would like answered in a future article? Give them as a comment below.